How to hide specific list from user or a group

Question

I have one list called Projects. I want to enable this list to the administrators or project managers. If any other person login to the site, that list should not be appear to that person. Also it should not appear in the quick launch also. I tried with target audience but not succeeded. I think that approach is wrong. How to do this? Need to write any code or shall we do by user interface it self only!! I would feel great if any one suggest me the ways to do it. Thanks

Answer 1

1. Stop inherit permissions for this list.
2. Create your own level of permission (Site Actions->Site Permissions->Permissions Levels(on ribbon)): check "view items", "view pages", "open site"("open")
3. Associate new level with the user in list permissions

Answer 2

In a senario where you want to show a specific data only to a specific user or a group, whereas all the other data in the list should be visible to everyone else in the company. You can use the following approach

1. Create two views, one with all the all the list data that you want to show to your readers in the company.
2. Next create another view that will conatin other columns which you want to show it to a specific users.
3. Create a new column "Privileged User" People and Group and with "Allow Multiple Selections" is Yes and "Allow Selection of" -> "People Only"
4. Next Filter your second view where the "Privileged User" as [Me]
5. Lastly, Edit the list in a datasheet view and copy and paste the user or group that you want to give access to in the Privileged User column.

Thats it!

Taken from : Hiding List from Users

Hope it helped ;)

However I done it once but for that I had to break list permissions and create new permission level for groups that can view it only and the other users/groups were not given new permission level :)

Answer 3

Break permisisons/ inheritance on the list. You do this by going to the list/library permssions/stop inhertiting permisions. Then tick the box next to the groups/people you don't want to see the list then select 'remove user permissions.' from te ribbon. That's it. If a group/user doesn't at least have read permission to a list/library then they will not see it. I.E. Will be collapsed on a page as web part with 'you don't not have permission to view this source' On the quick launch or on all site content, will be invisible.

Answer 4

hi could you please refer to these as its exactly what you need:

hide list for users or groups using javascript:

http://sharepointnadeem.blogspot.co.uk/2011/09/hide-sharepoint-list-field-based-on.html

Customizing user access to a SharePoint list or library:

http://office.microsoft.com/en-us/sharepoint-server-help/customizing-user-access-to-a-sharepoint-list-or-library-HA010253649.aspx

also somthing similar:

https://stackoverflow.com/questions/7761289/sharepoint-2007-2010-hiding-list-or-library-items-i-e-rows

and

Show\Hide list items from specific users or group in SharePoint

1. Create two views, one with all the all the list data that you want to show to your readers in the company. 2 Next create another view that will conatin other columns which you want to show it to a specific users.

2. Create a new column "Privileged User" People and Group and with "Allow Multiple Selections" is Yes and "Allow Selection of" -> "People Only"

3. Next Filetr your second view where the "Privileged User" as [Me]

4. Lastly, Edit the list in a datasheet view and copy and paste the user or group that you want to give access to in the Privileged User column.

http://spdailytips.blogspot.co.uk/2011/09/showhide-list-items-from-specific-users.html

hope it helps :)

Answer 5

1- Create a new page, give permissions to users that you want to see the list. 2- Add "List view webpart", you will find it with the same name as the list. 3- Configurate the view. in this case you can control the permission of the page, because sharepoint don't allow to hide users from creating views.

/KD