I have a project site and I have split members of the project site into multiple SharePoint groups for security purposes. I would like to be able to send an email to all the members of several groups. I haven't seen anything that describes this exact use case.

  • I can't use AD groups because the membership is too fluid for our in house process.
  • I can mimic them in Outlook but that seems counterproductive and they will soon get out of sync.
  • I can go each group, select email group and then merge all the recipients into one email. It's less counter productive but seems like a hack..
  • Ideally I would like to be able to select the groups I want to email from Outlook

I'm open to any suggestions or third party products.


  • Is it the same groups everytime?
    – Mike
    Aug 2, 2012 at 20:21
  • No it's not. I do different combinations of groups depending on the email.
    – RWL01
    Aug 6, 2012 at 17:52
  • Let me ask you something, why not AD groups? It would solve this issue...
    – Mike
    Aug 6, 2012 at 18:07
  • I agree, but unfortunately adding somebody to an AD group is not a very nimble process right now.
    – RWL01
    Aug 7, 2012 at 18:18

1 Answer 1


I would create a SharePoint Designer workflow from a private list that you create, with:

  • Incoming email enabled
  • Set up the security for Read-Only, other than yourself
  • The body of the email will be the body of the email in the workflow
  • Specify the SharePoint groups in the List Workflow Action of "Send Email"
  • Set the workflow to fire when a new item is created.

Everytime you want to email the users, send an email to this List with the message you want to send.

  • Up vote because this is a solution but I would like to see if there are any alternatives.
    – RWL01
    Aug 6, 2012 at 17:54
  • I think another solution could be to create an outlook addin that would connect to Sharepoint sites and grab the possible SharePoint groups to add them in Outlook...
    – Mike
    Aug 6, 2012 at 18:02

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