I want to create an approval workflow that goes like this.

Form filled in -> click submit -> send to first person to approve ->(if not rejected)-> send to second person to approve ->(if not rejected)-> send to last person(no approve).

Does somebody have a workflow in sharepoint designer that does this? Or a tutorial which actually shows the workflow steps in designer?

  • You could use a state machine workflow for this, and have a custom approval task that changes additional customized "Approval Status" columns. See sharepoint.stackexchange.com/questions/36969/… for a general idea of how to create a state machine workflow in SPD2k10 May 29, 2012 at 16:59

3 Answers 3


Laura Rogers has some great tutorials on approval workflows using OOTB technologies, such as InfoPath and SharePoint Designer. Here are some posts / demos you might find helpful:

Stephen Howard also has an excellent set of approval workflow tutorials on Office.com:

The workflow gets slightly tricky if the "approvers" change every time the workflow runs, but it can be done. It is easy if the approvers are the same every time.


The process that you are describing is exactly how the "Approval Process" action in SharePoint Designer 2010 works right out of the box.

All you'd need to do is create a workflow that uses Initiation Form Parameters that will serve as the fields that you want users to fill in on your form.

The sending to one person for approval and if not rejected sending to the next, is called "serial" processing and that is the default way that the approval action sends its approval tasks out.


Based on this article you can have serial or parallel recipients and have multiple assignment stages.

Pay more attention on Change the behaviour of a single task and Assigned to Users

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service and acknowledge that you have read and understand our privacy policy and code of conduct.

Not the answer you're looking for? Browse other questions tagged or ask your own question.