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I have created a document approval workflow in Power Automate for a SharePoint Library. This is working fine.

I now want to add a link to a supporting document which could be 5-20MB in size (from another folder in the same SharePoint Library) in the approval notification mail.

What is the best way to do this? Thanks in advance for your help.

1 Answer 1

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You can use Markdown in Power automate approval actions to add rich formatting (hyperlinks, font formatting, etc.) to your approval requests.

Check the documentation: Use Markdown language in Power Automate approval requests

Follow these steps:

  1. Go to your SharePoint document library and copy link to supporting document. Follow this thread for detailed steps: Uploading files in SharePoint

    enter image description here

  2. Append ?Web=1 at the end of document URL if you want to open the document in browser else document will be downloaded on click of hyperlink.

  3. Go to your Power automate flow & locate "Start and wait for approval" action.

  4. Then you can add the hyperlink to supporting document in approval action using markdown like:

    enter image description here

Hyperlink format in markdown is like:

[Link Text](Link URL)

Output (in Outlook web):

enter image description here

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