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I have a folder in SharePoint containing several files and folders. I want to provide my colleagues with view-only access to this folder.

However, I also want to enable them to use the 'Save As' feature to create copies of file in another folder within the same SharePoint location. Which permissions should I apply to achieve this?

The challenge I'm facing is that when I grant them only 'Read' permissions, they are unable to use the 'Save As' functionality, which is understandable.

Save a Copy online

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Unfortunately, Save as - Save a copy online option is available only if you have Edit permissions on the files (default behavior in SharePoint).


Workaround:

If you want to allow users to create a copy of existing files in the SharePoint document library where they have only Read permissions, follow this steps:

  1. Grant Read access to files in the SharePoint document library to the users - files they will be copying to another folder.

  2. Grant Contribute or higher (Edit/Full Control) access to folders where users will create copies of file (within the same SharePoint location).

  3. Go to SharePoint library > locate the files with Read access > select the file using check box and click Copy to from top command bar:

    enter image description here

  4. Select another folder in the same SharePoint document library (with contribute or higher permissions) and click Copy here button to create a copy of the file:

    enter image description here

  5. Now go to the folder where you just created the copy of file and you will see that the new file can be edited by the users.

    enter image description here

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    Thank you so much Ganesh!!
    – Lybs
    Commented Aug 24, 2023 at 11:54
  • You're welcome! Glad it helped you. Commented Aug 24, 2023 at 12:05

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