As an admin I created 2 flows inside a solution:

  1. Scheduled flow which runs on schedule basis.

  2. Instant flow which is called from the Scheduled flow

Now the Schedule flow will call the instant flow on daily bases >> send 2 parameters to the instant flow >> and the instant flow will then email the project manager. the project manager review the email info and can Approve or Reject. In-case of rejection, we want the Project manager to be able to manually run the instant flow and manually pass 2 parameters.

So my question is what permissions we need to grant the Project manager on the instant flow, so he can manually run the instant flow but can not modify it?

1 Answer 1


You can grant Run only users permissions to Project manager so that they can run the instant flow manually.

Follow below steps:

  1. Go to flow details page

  2. Click on Edit next to Run only users section:

    enter image description here

  3. Invite users or groups and click Save at the bottom of panel:

    enter image description here

Related documentation: Manage owners and users in your Microsoft list flows with Power Automate

  • thanks a lot for the useful reply, it worked for me on the default environment. now we have this solution imported inside a production environment, so what permission we need to grant the Project manager inside the production environment? can you advice please? May 11, 2023 at 9:58
  • 1
    Try granting Basic User role for project manager in new environment. May 11, 2023 at 10:06
  • 1
    Basic User role has these Database privileges - Read (self), Create (self), Write (self), Delete (self). So, they should not be able to delete solutions of other users. May 11, 2023 at 10:16
  • 1
    If you create a production type environment with database, it will have CDS/Dataverse? Check this for types of environments: learn.microsoft.com/en-us/power-platform/admin/… May 11, 2023 at 10:26
  • 1
    If you want to use solutions, you will need Dataverse. For simple integration with SharePoint using individual standalone apps/SharePoint list form customization and flows, you don't need it. May 11, 2023 at 11:26

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