We have around 28 sites which contain around 2,000,000 documents. now we want to apply a policy is that if a document is not been modified for 6 months to set the document as read-only. so what are the approaches we have to apply this ?


1 Answer 1


Common scenario it's a apply Retention Policy of each Content Type. But information policy contains rules for remove, delete, move or start Workflow when calculation formula applyed to a document. You can investigate this Site Policy feature and Discovery feature. If OOTB can't cover the our case you can look forward to a custom retention formula and action for a you case with code behind. For previous experience we integrate 3rd system for eArchive and move old documents to this eArchive system and put a new link. For SP Online I think exist method for expand your retention with Flow actions.

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service and acknowledge you have read our privacy policy.

Not the answer you're looking for? Browse other questions tagged or ask your own question.