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I have a list where I put a value on a date column: =Date>=TODAY()+20 so the item created must have a date more than 20 days after today.

Those items must be approved by some users.

But the problem is, if the approver tries to do the thing when Date <= today, that simply doesn't work.

Is it possible to make approval work, ignoring the initial item Date value?

Thanks a lot for your help.

PS: SP2016 classic pages.

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  • Are you using this =Date>=TODAY()+20 as column/list validation? Note: column/list level validation will be applied to all users irrespective of their permissions. You might need to change the validation formula based on other conditions.
    – Ganesh Sanap - Microsoft MVP
    Mar 10 at 7:42
  • I'm using this formula into the "Validation of the column" field, in the column's parameters.
    – AnthonyS
    Mar 10 at 8:07
  • You can change formula based on other columns. For example: Do not force validation if approval status is "Approved" >> for this you need to change formula to: =IF([Approval Status]="Approved",TRUE,[Date]>=TODAY()+20). You have to use it in list validation instead of column validation. Let me know if this approach works for you.
    – Ganesh Sanap - Microsoft MVP
    Mar 10 at 8:12
  • I understand, but the first purpose is to force users to add an item 20 days before the date. It's a list where users create events. Those events require some time to be prepared so the rule is to create the event at least 20 days before they happen. So I can't condition the date +20 to the approval.
    – AnthonyS
    Mar 10 at 8:34
  • That is why you have to use additional conditions to force users with validation only when users are creating items. I have given on example above. You have to find similar condition for your scenario. OR you can try like: =IF(ISBLANK([Created]),[Date]>=TODAY()+20,TRUE). OR use [Modified] instead of [Created].
    – Ganesh Sanap - Microsoft MVP
    Mar 10 at 8:39

1 Answer 1

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Column/list level validations in SharePoint list will be applied at all stages (item creation/update) to all users irrespective of their permissions.

So, you have to change the validation formula based on other conditions so that validation will be applied only when user is creating a new item in list.

Examples:

  1. Do not force validation if Approval Status is "Approved" >> for this you need to change formula to:
=IF([Approval Status]="Approved",TRUE,[Date]>=TODAY()+20)
  1. Force validation when Created date column is blank:
=IF(ISBLANK([Created]),[Date]>=TODAY()+20,TRUE)
  1. Force validation when Modified date column is blank:
=IF(ISBLANK([Modified]),[Date]>=TODAY()+20,TRUE)

Note: You have to add above formulas to list validation settings as you are referencing other columns (like Approval Status/Created/Modified) in formula. Check this thread for steps to add list validation formula: List validation if then syntax

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  • Hi Ganesh, I'm still stuck and wonder if what I want is doable. I tried to place my original column formula in the validation list level and it did the job for the new item creation. But still can't approve item if the date < today+20. I also tried example 2. Doesn't match because the item is created even if date is < today+20, and approbation doesn't work. For example 3 no luck it accepts date < today+20 at creation & approbation works. Seems I can't control the date at item creation AND approve items when the approbation is done when date < today+20, or I don't have enough logic for this
    – AnthonyS
    Mar 13 at 8:31

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