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I was working on the approval process of a SharePoint document. I did the following:

  • Check out the document
  • Make necessary changes to the document
  • Check-in the document as a Minor version (draft) 3.1
  • Submit for approval
  • Approved

Once approved, the version of the document changed to 4.0 instead of 3.1, means it published as a major version.

Is there any way that the published version still in the minor version?

Much appreciated for the suggestions and help.

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  • When document is approved, next major version of document will be published. Do you want to continue using minor version instead of major version? Commented Sep 16, 2022 at 14:28
  • Yes, after the document is approved, need the document still in the minor version
    – Ullas
    Commented Sep 16, 2022 at 14:31

2 Answers 2

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This cannot be done using SharePoint's built-in approval functionality. If you wanted something like this, you'd need to build something custom.

I haven't tried to do so but I think it could be done using Power Automate. The one issue that immediately comes to mind is, what happens when a user creates new minor versions while a previous minor version is awaiting approval? For example, what if an approver rejects 3.1 when the current minor version is 3.6?

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As Rob said, this cannot be done as approved version (internal field name "_moderationstatus") imply version is majoir (.0).

What you can do is to manage a custom status field with choices Approved/Rejected and change by the means of a workflow task this custum status in Approved.

I did something similar for a customer, however this status is still for a draft version, and this imply all consequences of a draft (depending by library setting, draft version imght be not visible to other users)

Hope this help...

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