Can someone tell me is it possible to define metadata to folder level documents?
like different metadata to different folders.
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1You cannot assign metadata/custom columns to folders.– Ganesh Sanap - Microsoft MVPNov 1, 2020 at 8:55
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Thank you for your response. Then if I add all the documents to one single library and create metadata to differentiate the files, is it possible to give permissions depending on the metadata?– RiyaNov 1, 2020 at 9:29
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1Yes, it is possible using Flow/Power Automate or even with a webhook but I suggest to do not use these approaches to have correct permissions. I suggest to operate at the document library level without flows and creating more than one library if needed.– PepozzoNov 1, 2020 at 15:03
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1 Answer
It's by design that we cannot add metadata(custom columns) to folders.
As a workaround, you could use document set to achieve this: https://support.microsoft.com/en-us/office/introduction-to-document-sets-3dbcd93e-0bed-46b7-b1ba-b31de2bcd234
First, you need to enable Document Sets for a site collection: go to site settings-> Site collection features, activate the feature Documet Sets.
Then, you need to add the Document Set content type to the document library: https://support.microsoft.com/en-us/office/add-a-content-type-to-a-list-or-library-917366ae-f7a2-47ad-87a5-9689a1884e60
After a Document Set content type has been added to a document library, you can use it to create new multi-document work products. https://support.microsoft.com/en-us/office/create-and-manage-document-sets-c71d5796-d559-48de-b1b3-42383bdd13ea
answered Nov 2, 2020 at 7:34
