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It may be a simple question, but I want to use VLOOKUP-type functionality in my Sharepoint but I can't figure it out on my own and hours of browsing didn't help me as well.

I have a Document Library with lots of files and metadata, these are the files that are received from customers. One of the metadata fields is "CustomerEmail". Using this column I may group by and filter out the view by customers email. However, in order to make it more user friendly I want to have an automatically updating metadata field "CustomerName" which update file properties according to the "CustomerEmail" value. Doc Library looks like this:

FileName CustomerEmail CustomerName

Image001.jpg [email protected]
TestFile.docx [email protected]

In order to make it I've created a Task List with names and emails of all customers. Task List looks like this:

CustomerName2 CustomerEmail2

John Doe [email protected]

Mary Williams [email protected]

Then I wanted to create a Power Automate flow to trigger when the file is modified > loop through the Task List > find the matching value > update file properties (CustomerName: CustomerName2).

For this I've tried using ODATA filter (both using Get Items and Get files (properties only)), looping through the Get Items value and checking it with Condition control, but none of it worked.

If it would be only John and Mary (two customers), I would probably not think too much and just create two conditions in my flow (if CustomerEmail eq '[email protected]', then update file CustomerName to 'John Doe', etc.). But since I have tens of customer emails and names, that's not an option and I'm looking for the way to make it possible since it doesn't look difficult...

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  • Thank you Matiur and Julie, your help is a big step up for me in this situation. However, I am facing an unusual problem, following your steps I fail to get the 'value' from the trigger in the Dynamic Content section of Apply to each. I can only get 'body' which is an object and doesn't fit
    – javizonan
    Commented Oct 28, 2020 at 14:34
  • Please check the updated answer.
    – Julie_MSFT
    Commented Oct 29, 2020 at 2:05

2 Answers 2

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See the screenshots and explanation below.

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Detail - 1 enter image description here

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According to Matiur's reply, I found that the flow is triggered based on the modification on task list, not based on the Document Library changes.

So I make some changes and test it, thanks for Matiur's contribution.

Document library with file properties:

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Task list for storing customer names and emails:

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Flow triggers when the file has been modified in document library:

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Get items in list and filter it using customer email property:

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Initializate the Compose using following expression:

body('Get_items')?['Value']?[0]?['CustomerName2']

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Add the condition to check the customer name and update it in document library:

enter image description here

---------------------------------------Update--------------------------------------

Get the CustomerName2 column value with Compose action in "Expression" box:

enter image description here

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