My current flow sends an email to the user when new item is added in the SharePoint list. I want to add an actionable email message, so when the user receives the email from flow the email has to add Comment to a textbox and either 'Approve' or 'Reject', this way the line item in the SharePoint list is updated- the column 'Approval Status' = 'Approved'/'rejected' and column 'comments' = 'comments added by the mail receiver'

I'm trying to achieve so the user don't have to visit the SharePoint list but can respond directly in the email using a Actionable Message and once the user approves or rejects, the mail is updated with a new message saying 'The entry has been rejected or approved' as per the user's selection.

Can anyone has tried something similar and help me here.

1 Answer 1


Your requirement is achievable using the OOB Approvals actions in Flow.

Turn on Content Approval in the list and add the "Approval Status", "Approver Comments" columns to the list view. The process is completed by the Flow without user interaction in the SharePoint list.

Reference: Create and test an approval workflow with Power Automate.

Here is a sample flow for your reference: enter image description here

And here is the test outcome: enter image description here

  • Thank you for your response. :) Actually I wanted to add few more information to the email in a tabular format. That's why was looking for doing it via Json and adaptive cards so that the rest information I can add it in the body of Send an email V2. Please suggest how can I achieve the same.
    – HRY
    Oct 1, 2020 at 8:53
  • 1
    @HRY How about building a HTML Table in Send an email V2 action? See a reference here: c-sharpcorner.com/article/… Oct 5, 2020 at 7:23

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service and acknowledge you have read our privacy policy.

Not the answer you're looking for? Browse other questions tagged or ask your own question.