0

Can Site Visitors (NO edit permissions on site & document library ) share files with external users (anonymous users) ?

I tried many options and it seems users with Edit rights only can share the documents via link to the anonymous users.

Is there any viable solution?

0

This is the default behavior when approving in the dialog box.

enter image description here

As a workaround, cancel the dialog box and cahnge the permission under Pending Requests, find the request you want to update, click the ellipses... to open the menu> select the permission level you’d like to assign the user:

enter image description here

Reference:

https://support.microsoft.com/en-us/office/set-up-and-manage-access-requests-94b26e0b-2822-49d4-929a-8455698654b3

1
  • Thanks Julie! I updated the question description for more info! Aug 27 '20 at 8:05
0

You may have settings set to Edit by default in your SharePoint admin center. you can change this to "View"

enter image description here

#Updated answer

It doesn't matter what permissions you have unless you have explicitly restricted them, even if you are logged as "Visitor" you can share "View only" link to document, follow the screenshot below you can see steps to share links with Anonymous users. visitors

#Update 2 To enable Share with anyone, you need to enable "Site level" sharing. To do this, go to SPO admin center>> Active Sites >> Select the site where you want it enabled >> click sharing as in below screenshot >> Select Anyone >> Save

demo

9
  • Thanks, from where I can find this settings, please? Aug 26 '20 at 12:00
  • SharePoint online admin center >> Polices >> Sharing Aug 26 '20 at 12:55
  • I know this settings but what I want to do is I want to allow users with read permissions to share a document and generate a link for external anonymous user. Is that possible with out edit rights? Aug 26 '20 at 15:18
  • Hi Akshay, I understood why you answered this. THis is correct for the setting permissions for the external users but I want Site visitors to share files with external users is that possible? Aug 27 '20 at 8:02
  • updated my answer above Aug 27 '20 at 8:41
0

I tried many settings and found that there is no configuration allow site visitor users to share the documents. Check image below :

enter image description here

So, you must have edit permissions to share the file to user "Anyone with the link" option in the sharing popup.

I have generated all the sharing links using Power-Automate using admin rights and then on the dashboard for site visitors make them that link available to share with others.

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.