I'm working on an application which tracks and stores employee certifications and education levels.

As it stands, I have one SP list for the general employee info (Hire date, years of professional experience, etc), one for education (Degree, School, Year) and one for certifications (Cert, year).

What I'm trying to figure out is how to create relationships between these data sets. So, for example, I can enter a record in the employee list then link it to multiple education entries or certification entries. For that same employee.

For example, employee A could have three different degrees, and id want those education list entries to be linked to their main employee list entry.

Is this possible? If so, how?

Thanks in advance!

1 Answer 1


In SharePoint, you can establish a relationship between list items in the first list and related items in the target list using a lookup column.

Note: Although the SharePoint Lists works as a table, it's not a rational database management system.

In your case, create a new lookup column in the general employee info to get data from certifications list as shown below:

enter image description here

Once you configure your lookup column in the first list, and when you try to create a new item, you will be able to select multiple certificates for each employee as shown below:

enter image description here

Check also Auto-Populate List Form Fields Based On Lookup Selection In SharePoint

  • Thanks so much for the response, Mohamed. I'll try this out and see where it leads me.
    – Kretzge
    May 10, 2020 at 21:21
  • @Kretzge You're welcome! May 10, 2020 at 22:51
  • Mohamad, is there any way to make the certifications from my second list more unique? For example, though I can now link the items to an employee using your solution, they are still listed under 'Certification Name'. If multiple employees have the same certification (each with different days of achievement and expiration dates), I won't know whose entry is whose. Is there any way to make the title more descriptive aside from naming it something like 'EmployeeACertification' ?
    – Kretzge
    May 11, 2020 at 3:57
  • @Kretzge Yes, you can by renaming the title field in the lookup list! May 11, 2020 at 10:01
  • @Kretzge Please don't forget to mark the answer as accepted in case it helps!! and if you have additional questions please ask it separately as a new thread! May 11, 2020 at 10:08

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service and acknowledge you have read our privacy policy.

Not the answer you're looking for? Browse other questions tagged or ask your own question.