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There are lots of answers to the question 'Can I email a SharePoint document', but they often seem to suffer from two defects:

1. They assume the recipient has access to my SharePoint site
2. Many are years’ old and are obsolete.

I often need to send documents to an external contact, so they must be an attachment, not a link. Is this possible, as a one-step process? (I know I can download it from SharePoint, then upload it into Outlook.)

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Yes, we can do that using Microsoft Flow. Please follow the below steps to develop the flow:

  • Add a "When a file is created or modified (properties only)" trigger.
  • Add a "Get file metadata" action, specify Site Address and File Identifier field set to Identifier dynamic content of the trigger.
  • Add a "Get file content" action, specify Site Address and File Identifier field set to Identifier dynamic content of the trigger.
  • Add a Condition, click "Edit in advanced mode", type the following formula:

    @not(empty(body('Get_file_content')))

  • Within "If/yes" branch of Condition, add a "Send an email" action, Attachments Name field set to DisplayName dynamic content of "Get file metadata" action, Attachments Content field set to File Content dynamic content of "Get file content" action.

Flow Image reference:

Send SharePoint document as attachments using Microsoft Flow

For details implementation refer to the below thread:

Send an email with attaching file from SharePoint library document

Other 7 ways of sending SharePoint document in the email:

7 ways to attach SharePoint documents to an email

| improve this answer | |
  • How many of these steps are one-off set-up and how many need to be performed per email? Remember I asked for a one-step process. When following this, I got to a point where I had to accept the Ts and Cs, privacy statement and billing arrangements of Twilio, a third party. Lacking such authorisation, I gave up. – Peter Bill Apr 16 at 14:38
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It is possible to attach a SharePoint file if it is in your list of recent documents.

In Outlook Online, create a new message as normal. Click on Attach. The document may appear in the list of Suggested Attachments. If not, click on Browse cloud locations, then select the document from the list that appears.

In the box How do you want to share this file, click Attach as a copy. You may want to check Remember my choice.

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Here’re steps:

1.Add a new step: Get file content using path. enter image description here 2.Add a new step: Send an email. enter image description here 3.Result: enter image description here

Update:

1.Add a step enter image description here 2.Search the action named "Get file content using path". enter image description here

| improve this answer | |
  • I could not get this to work. I failed at the first step, when I could not find a 'Get file content using path'. – Peter Bill Apr 16 at 14:34
  • Update the answer. – Emily Du - MSFT Apr 17 at 5:41

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