0

I created a team site in SharePoint online.

I noticed that there is a text/label name 'Provate group' written below the site name (refer attached screenshot). I am not able to understad the meaning behind this.

Can someone please explain me the meaning of this or provide me some link/article that I can refer to understand this.

Thanks in advance.enter image description here

1

While we create a modern site we get the below two option to choose the group type :

  1. Private Office 365 Group
  2. Public Office 365 Group

Default selection is Private Office 365 Group meaning no one can join to the office 365 group until group owner(site owner) ** allow them to in, on the other hand in **public group anyone can join to the group without group owner approval - meaning, any member can join and have Add/Edit/Delete access to all the assets of an Office 365 Group (SharePoint Site, Planner, Calendar, Teams) but these access cannot be granted to anyone without group owner approval in case private group.

Details description about the public and private group

Public Office 365 Group

Public Group means everyone can join it freely without obtaining permissions from the Group Owner. In other words – free lunch for all. Any member can join and have Add/Edit/Delete access to all the assets of an Office 365 Group (SharePoint Site, Planner, Calendar, Teams). I honestly do not see many uses cases for such groups. Might work for an all-company site/calendar if it is a small business, but with larger companies might lead to Wild West.

Private Office 365 Group

This is the default privacy setting when you create an Office 365 Group. Essentially what that means is that Group Owners control access to an Office 365 Group. You won’t be able to join one unless Site Owners let you in (add you to the group membership). The majority, if not all Office 365 Groups in your organization, will be Private.

For details understanding the private and public group, you may refer the below article :

Public vs. Private Office 365 Groups

1

Private group suggests that current site (TeamSite1) is permission restricted in your tenant and only those who have been granted access to this site can view the contents.

On the other hand, Public group suggests that everyone in your organization (internal users) can see the content and become a member.

enter image description here

These tags only appear in Team sites, they will not appear on a communication site.

You can change the Privacy settings of a team site via Settings > Site information > Privacy settings.

Reference: Manage your SharePoint site settings (See the section “Change the name, description, privacy level, and site classification”)

0

It means that it is not a "Public" group. This team site is only accessible to the users you have added to the Group or specifically invited. A "Public" group by contrast is open to your entire organization.

see https://support.microsoft.com/en-us/office/make-office-365-groups-public-or-private-c0a991b3-9c56-48b8-bf0f-05530f836b1b?ui=en-us&rs=en-us&ad=us

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.