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I want to know if I can use List workflow rather than the Site Workflow to make changes from one list to another if something has been changed or do I need a site workflow to achieve this?

I also want to know that as there is just one option that the Site Workflow to be started manually. I want to know that will it work automatically? As I cannot see any run logs in the Site Workflows in the SharePoint Site Contents unless I run the flow manually from there? Why's that?

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As a short answer, Yes, you can use List Workflow to update list item in another list based on condition in the first list


By using Update List Item Action below List Actions

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You can specify Which list you need to update its related list item as shown below

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After specifying the list, specify the field that you need to update based on the condition in the blue highlighted section

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  • Thanks for the answer. The real question would be like this: If we do : Start workflow when an item has changed If in List 1 value 1 is not equal to value 2 Set value 1 in List 2 equal to List 1 value 1. Will this work? I mean in in two different Lists. Merging data between two different links. – Noman Mar 17 at 10:21
  • You are welcome, Yes the above steps will help you to achieve your goal! please don't hesitate to ask if you need any further clarification – Mohamed El-Qassas MVP Mar 17 at 10:24
  • Hi. Thank you for the reply. For some reason I still can't make it work. The situation is : These are two lists: 1: ITS change Calendar 2: IT Request for change List.. I want when the field named "CAB Advisory" in the IT Request for change List = Proceed. Then update the field in ITS change calendar list field named: Category = proceed. Now we have to choose List: -------... Add then Set this field: =--------... To this value: -----.... Find the List Item: Field: ------... Value: -------.... I have tried couple of times, can you please help me by filling the above fields. Thanks – Noman Mar 17 at 11:11

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