SharePoint - After changing Item level permissions so that users will only see their items, how do managers/app rovers see everything?

Question

Good afternoon!

In an Sharepoint Approval List with Workflow, i have two groups with permissions. Employee Group (Contribute) and Manager Group (Design). I have set Item Level Permissions so that Employee can create and submit but not edit. The Managers can edit those items, select approve and submit.

Both Employees and Managers can only see what they created or edited. They don't see the full list of employee items. How do i get the Managers (Design Permissions) to see all of the employee items...Thanks

Answer 1

This is an out of the box feature you can turn on under list settings. Users that can create items only see their own and approved items, it was not clear from your post if approved items should be visible to all...

Require content approval & Versioning must be switched on for the bottom part to activate.

If the users should only see their own items, this setting under advanced might be a better choice. The design permission includes cancel checkout, so they will see all items.

Answer 2

In the workflow, when item is created, you could change the permission of the current item:

1. set "Contribute" permission to "Created By"

2. set "Full Control" to Manager Group

   That's what we've done in Nintex workflow