Permissions in lists

Question

what kind of permissions must I give or what kind of custom group must I create to achieve the following:

1. Allow members to create new items (workflow is set to start when new item is created)
2. Dont allow members to delete/edit any item on the list
3. Allow selected members to edit lists via tasks they will be receiving from a workflow.

We have had problems with users editing list items after having created them and we cant allow that - problem is that if we take out the edit permissions from them the workflow can edit the list with their input from tasks.

I can not have the workflow impersonating someone else with permissions because the process requires to keep track of WHO answered each tasks - impersonating will have all tasks as being answered by me.

Answer 1

The impersonation step is actually still your answer here. The impersonation step allows the workflow to change permissions on the list item.

Here's a high-level example:

List Item: ABC Preparer: John Doe Reviewer: Jane Doe Approver: Billy Bob

Workflow:

• Create new List Item and add users to the appropriate roles
• Workflow beings
• Initiate task creation
• (Impersonation step) Assign task to "current item" variable: Preparer
• Preparer, John Doe, completes and submits task
• (Impersonation step) Assign task to "current item" varaiable: Reviewer
• Reviewer, Jane Doe, complete and submits task
• (Impersonation step) Assign task to "current item" variable: Approver
• Approver, Billy Bob, completes and submits task

The impersonation step is just allowing the item to be reassigned, you need to make your user types a variable and reassign that way.