I have set up a series of flows which include approval blocks, and a question has been raised what happens should an approver not be available.

I can see the possibility to create a second approval to a different person after x time, but this at minimum builds in a delay, and at least where I work that second person is not well defined so is likely to be different every time.

Is there a way for an admin to find an approval assigned to someone else, and manually reassign it? I know I can reassign approvals meant for myself, so the functionality is present, but either the permission is not available, or I can't work it out.

The only option I can think of at the moment is to have the admin (myself currently) as an additional approver on every approval block, and then I can just reassign my own version of an approval request to whoever I wish, but I am uncomfortable with that because it effectively means I can approve things well above my station.


I've been stuck on this one this week as well. I had an approver who fell sick for a long period of time, so the flow could not be completed.

In this case approvals can be seen as e-mails. You can't really open an email from somebody else unless you gained access to that person's account. Which makes a lot of sense because otherwise approvals would lose there validity. And you can't approve 'as an impersonator'.

These are the options I found out you can work with:

  • Use a parallel time-out on your approval redirecting the approval to somebody else.
  • Cancel the current running flow and restart from 0 without the approver blocking it. (I ended up using this solution.)
  • Use the entity 'Approval' (msdyn_flow_approval) to manually approve or reject the entire(!) approval. (This setting can be found in Flow > Data > Entities > View All)

One thing is certain when you look around on the internet: "You can't alter a running flow."

  • Most of this parallels what I already thought, but your 3rd option is new to me so I am looking into that, thank you very much. – SeriousBri Nov 18 at 13:31

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