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When I check the permission level's for my site collection at .../_layouts/15/role.aspx I do not see the "Restricted View" Permission Level (see below). .../_layouts/15/role.aspx Permission Levels

However, when I go to a specific library on the root site and select a listed user (or group), click Edit User Permissions I'm brought to .../sites/mysite/_layouts/15/editprms.aspx. From here I do see the "Restricted View" Permission Level. (see below). enter image description here

I'm trying to copy the library's configurations over to another library in a different site collection and I need to use the "Restricted View" permission level in this other library, but it isn't showing up in this other site collection's settings nor this other library's settings.

Where did it come from? Can I recreate it manually? What permissions does it grant?

The end goal for me is that I want to create a library and permission it so that some users can only view documents in the application (using a combination of IRM and these native library permission settings)- I don't want them to be able to download it offline or take screenshots or open in the browser. I'm happy to use some other combination of configurations to accomplish this goal. Thanks for any help!

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Restricted view is not a built-in permission level. It shall be a custom one and being deleted by another user in that site.

As it is a custom permission level, simply re-create it with all your required permissions. It can be easily done. Just like harshal said, first go to site which has restricted view permission and check the permissions it has. Then create the same permission level in your target library/site. enter image description here

enter image description here

  • Hi @jerry_MSFT, thank you for the response! Unfortunately, this doesn't fix my issue. If you look back at my original post the issue I'm having is that when I go to the root site's role.aspx page at ".../_layouts/15/role.aspx" I do not see the "Restricted View" permission setting... I only see it when I go to a library on that site --> library settings --> permissions --> edit permissions that I see the "Restricted View" permission. So I'm not able to check the permissions it has and I'm not able to recreate it correctly. Again, the screenshots in my original post show this. Any ideas? – Grayson Bishop Sep 24 at 16:03
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I search a lot for the permission level. My observation was that "Restricted View" is a hidden permission level (can be seen only while giving permission) which is available ONLY in TEAM SITE collection. I checked dev, communication and app catalogue for the permission level but could not find it there.

You can even create your own custom permission level choosing what you need in it to meet your requirements.

Or create a team site and add this library where you want to give this permission in this site.

  • Hi @harshal, thank you for the response! Unfortunately, this doesn't fix my issue. If you look back at my original post the issue I'm having is that when I go to the root site's role.aspx page at ".../_layouts/15/role.aspx" I do not see the "Restricted View" permission setting... I only see it when I go to a library on that site --> library settings --> permissions --> edit permissions that I see the "Restricted View" permission. So I'm not able to check the permissions it has and I'm not able to recreate it correctly. Again, the screenshots in my original post show this. Any ideas? – Grayson Bishop Sep 24 at 16:01
  • Right, but I then have no way of seeing the right permission associated with this permission level. Without that I am not able to recreate the behavior correctly. Do you see my dilemma? Any advice? – Grayson Bishop Sep 27 at 20:58
  • I just checked and my test site where I see the "Restricted View" permission is actually a communication site. When I tried making a Team site the "Restricted View" Permission wasn't there... I made another communication site in my test environment and the "Restricted View" option is actually missing too... So I'm at a loss, I must have configured my one test site to enable this somehow but I don't know how. And this permission level seems to be the key to locking down the library correctly (I want to only open files in the client app with full IRM features enabled). – Grayson Bishop Oct 4 at 18:39
  • I compared everywhere and I couldn't find any differences. I have no idea where the "Restricted View" came from! Here's an article where they seem to have given up to answers.microsoft.com/en-us/msoffice/forum/all/… – Grayson Bishop Oct 4 at 18:45
  • Did you create a team site and check if the permission level is available? – harshal gite Oct 4 at 18:53

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