I want to use SharePoint to manage projects. Logically this means creating a project site per project, but I also need to display all of the tasks from the individual projects on the home page of the main site. I want to be able to define a view in the project task list and use that view on the main site.
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Be aware that MS has announced that the Sharepoint Task List will not be updated to a modern version and they advise customers to use Planner– Kasper Bo LarsenAug 17, 2019 at 15:46
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Thank you for that. I have to admit to being completely confused by Microsoft with Planner, and SharePoint project sites and Teams and Yammer. The point remains that there is no way to show a master list of all the tasks in various Planner plans either.– Tim RileyAug 19, 2019 at 12:29
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2 Answers
Your approach is to have one subsiste per project that it's a good approximation but think of creating Office 365 Groups instead of regular SharePoint sites. You will be able to use all the features of those kind of sites like unique distribution list for all members.
Anyway, I think Highlight webpart can show items of a specific content type and task could be supported. Otherwise, you can create a new content type and use it in the Higlight webpart as a filter. As well as the subsiste and config as many webparts as projects you have created as subsites.
One more thing about this webpart is that it can show items from other site collections so you're architecture can be different if having lot of subsites and create a new site collection per project. I don't know if there is another webpart in modern experience to get this functionality or something similar but I don't think so.
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The highlight web part is nice but it just isn't sufficient in many cases. Try out the PnP Search web parts if you need a modern Search solution github.com/SharePoint/sp-dev-solutions/tree/master/solutions/… Aug 17, 2019 at 23:23
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I neglected to mention this is SharePoint online in Office365. So I think I might struggle to add the custom code. But I appreciate that information. Aug 19, 2019 at 12:39
The message from MS is pretty clear: no subsites going forward. In this case one option could be that each project is a Group, and related projects connected to a hub site. As for aggregating the tasks I would use search, either in the hub or one the project overview portal. MS has not provided any modern search web parts yet but the PnP Search web parts covers that nicely
answered Aug 17, 2019 at 15:52
