I'm working with MS Flow / Form and I'm trying to show the amount of time a single user submits something into Sharepoint. (see below)

Example of output

Is this possible through a formula?]


  • I've just posted an answer, but read your question again. I'm not sure what you mean by increment / auto-increment...
    – Tally
    Commented Jul 10, 2019 at 10:35
  • I want it to show the number of times the same value was submitted - incrementing in a different column.
    – Michael S
    Commented Jul 10, 2019 at 10:50
  • Please see updated Answer
    – Tally
    Commented Jul 10, 2019 at 13:30
  • Hi Michael S, I updated my Answer, did you get this to work??
    – Tally
    Commented Aug 19, 2019 at 11:44

1 Answer 1


Do you want to count the number of items with the same email address? I might have misunderstood your question...

A really quick answer might be to create a view, then use the Group By setting - group by email address. This groups all items submitted from an email address and totals up the number of items they've submitted:

So if [email protected] has submitted 5, it would look like this:

[email protected] (5)

While if another email address submitted 3, it'd look like this:

[email protected] (3)

Like I said, a quick answer, but maybe you have reasons for needing a calculation/formula.

Updated - following your comments

In which case you can use a calculated column - see MS guidance here

enter image description here

So in your case you'd make a new calculated column and adapt the formula to fit your column names - call the new column CountEmail.

Microsoft example: =IF([Column1]="Vietzen", "OK", "Not OK")

Your example: =IF([Email Address]="[email protected]", "1", "0")

The CountEmail column will show a 1 in the 5 items with the [email protected] email address.

Next you need to find a way of counting all the "1" values in the CountEmail column.

countemail screen shot

So, I've got you part way. However, I believe you'll need to use a 'nested IF statement' in your calculated column, which is more complicated. It's more complicated because you have more variables in your calculation - you want the calculation to be able to handle values x, y and z (x, y and z = the different email addresses. Please see here for an example of a nested IF statement.

  • I want another column to show the number of entries so I can refer back to it in MS Flow to help with a report. Unless it is possible to skip the '[email protected]' and only bring back '(3)' or '(5)' etc
    – Michael S
    Commented Jul 10, 2019 at 10:36
  • Another way to do this would be to use variables - I've not used Flow, but if it is similar to the way Sharepoint Designer works, you can use variables in a workflow to count the number of e.g. [email protected] values. Your variable would be the email address, it would count the email and paste this value in to an EmailCount field.
    – Tally
    Commented Jul 10, 2019 at 13:33

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