I had a series of lists with forms for users to submit various items of information and requests. The OOB Approval – SharePoint 2010 worked great, except for the email messages. The department that wished to use these forms wanted specific verbiage and information in each email message sent out. So, I created a new Globally Reusable Workflow based off of the original Approval – SharePoint 2010 workflow in SharePoint Designer 2010.
The workflow and notifications all work great! The only issue I still have outstanding is the email message that gets sent to the end user with either an Accepted or Rejected notification. In this message there is a field called [%Task Process:Consolidated Comments%]. This displays the information that the approver places into the approval form. It has much more information than we want to send to the initiator (end user).
All I want is the Comments field that the approver places information into. I have had no luck finding where this field is defined!
Here is the data that is sent through the email notification to the end user:
`[Name of Form] Submission review has been completed.
Your submission for an [Form Name] has been completed. Your submission has been successfully completed.
Comments: Approval Workflow started by [Approver] on 1/5/2012 8:29 AM Comment: A [Form Name] request has been submitted. Please review and approve/deny. Thanks!
Approved by [Approver] on 1/5/2012 2:34 PM Comment: All I want the end user to receive is whatever the Approver places into this field.
(Click HERE to view your previously submitted form.) ` The area above in block quotes is what is placed into the email when using the [%Task Process:Consolidated Comments%] field. The Italicized area is the extra information that I do NOT want and the bold area is the information I DO want. I need to find the variable or string that this is associated to?
Is there anyone out there that has experience with this kind of situation?