I am new to SharePoint online and it is one of the most confusing ones.

I imported an excel into my SharePoint list which has the data about my company's employee's leaves. My requirement is that my HRs and top-level managers should be able to view all leave balances while other users should be able to view theirs individually.

So far I tried the following:

List Settings> Advanced Settings and did the following enter image description here

Then I went to Views>All Items and did the following


This helped me view only my leave balances.

Then I went to List Settings>Permissions for this List> Break Permission Inheritance. I created a group called 'Owners' which contains name of all those who should be admins that can view list entirely and assigned them permissions of Full Control,Design and Manage Hierarchy.

And implementing all these I still find that users can only view their own leave balances.

How should I be able to assign specific permissions to owners and individuals to already existing list?

2 Answers 2


To override those settings, the user needs the Manage List right. Once you assign that right, you'll be able to see all items.

  • Where is that right present in Sharepoint online? Mar 27, 2019 at 15:38

You need to create custom roles and assign these separately to different groups of Admins and normal users.


enter image description here

  • Hi I am unable to find it. Can you tell me where this page is present in Sharepoint Online? (Like the path not url) Mar 27, 2019 at 15:57
  • Go to Site Settings > Site Permissions > Permission levels (in the top ribbon) > click on the permission level you want to change Mar 27, 2019 at 16:01
  • It's still not working Mar 27, 2019 at 16:22
  • There are 2 manage permissions. Hope you changed both Mar 27, 2019 at 16:24
  • Yes I changed admins/owners to Full Control, Design and Approve permissions. For other users, I only selected 'Read'. Mar 27, 2019 at 16:47

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