How can admins be able to view all items in sharepoint list while other users should be able to see only theirs?

Question

I am new to SharePoint online and it is one of the most confusing ones.

I imported an excel into my SharePoint list which has the data about my company's employee's leaves. My requirement is that my HRs and top-level managers should be able to view all leave balances while other users should be able to view theirs individually.

So far I tried the following:

List Settings> Advanced Settings and did the following

Then I went to Views>All Items and did the following

This helped me view only my leave balances.

Then I went to List Settings>Permissions for this List> Break Permission Inheritance. I created a group called 'Owners' which contains name of all those who should be admins that can view list entirely and assigned them permissions of Full Control,Design and Manage Hierarchy.

And implementing all these I still find that users can only view their own leave balances.

How should I be able to assign specific permissions to owners and individuals to already existing list?

Answer 1

To override those settings, the user needs the Manage List right. Once you assign that right, you'll be able to see all items.

Answer 2

You need to create custom roles and assign these separately to different groups of Admins and normal users.

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