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We're still stuck on SharePoint Server 2010; will hopefully migrate to 2016 in the near future. I could really use some help with this task because I feel like I've spent countless hours, and haven't gotten anywhere.

Task is simple: send an email to specified users after a user uploads three files that end with "_XYZ", "_ABC", "_DEF" to a designated folder inside a library.

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Sounds like a SharePoint Designer workflow solution...

  • Create a list in the same site named something like "download count".
  • Add three columns: user, filetype (if you are uniquely tracking file types) and count.
  • Create a workflow for the library that:
    • fires on each new item (an upload)
    • checks for the pattern (_ABC) in the file name
    • finds or adds an item to "download count" and updates the count
    • if the count is greater than 2, sends an email.
  • Thank you @mike I have a list now that gets updated. However, when I add an item to the folder, three separate list items (in download count) get created with name = name of the filename. How can I get the name in new list (download count) to be folder name? These three files will be uploaded inside a folder. And there can be many folders, all will have these three files. – Miguel Ortiz Dec 20 '18 at 18:59
  • I DID IT! path is the key. I did it! Forever indebted to you! – Miguel Ortiz Dec 20 '18 at 19:55
  • Cool! Glad to help! (Write a how-to blog article somewhere and share your success!) – Mike Smith - MCT - MVP Dec 20 '18 at 21:16

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