I have 2 lists. They both have Serial number as a column. list 1 is for jobs that need doing quarterly list 2 is for the engineers to add the jobs as they do them. This list also includes jobs that may not be on the quarterly checks list. i would like a way of list 1 updating the date completed by picking it up from list 2 IF the serial numbers match and it's marked as a scheduled job.

Should I try and use Flow? Calculated columns? We are on SharepointOnline.

1 Answer 1


You could try using MS Flow. Based on your description i assume List 1 depends on List 2's info.

Start the flow when an item is created/modified in list 2 -> do your checks -> update list 1.

Calculated columns might work, but Flow gives you more freedom.

  • no list 1 doesn't depend on list 2, it just needs to update if a relevant change is made in list 2
    – hydrogen
    Commented Oct 5, 2018 at 7:56
  • Thats what i meant which is why you should start the Flow on list 2 and update list 1.
    – Dante R.
    Commented Oct 5, 2018 at 8:25
  • ahh ok... any pointers as to what the flow should like... I've got as far as a condition that checks the scheduled task yes/no toggle but after that i'm lost!
    – hydrogen
    Commented Oct 5, 2018 at 9:17
  • I'm a bit busy at work at the moment, i'll update my answer in a few hours, until then as an example -> If item is modified on list 2-> your checks -> Update Item (select List 1 and update what field you need, either use the built-in Update component or a RestAPI call inside Flow). Ref that you could read on this -> joannecklein.com/2018/02/19/…
    – Dante R.
    Commented Oct 5, 2018 at 12:20
  • 1
    Sorted it. thanks for your help. I followed the instructions from youtube.com/watch?v=QV3-lerjpus
    – hydrogen
    Commented Oct 8, 2018 at 13:33

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service and acknowledge you have read our privacy policy.

Not the answer you're looking for? Browse other questions tagged or ask your own question.