Having trouble setting up Multiple emails notification through a process

Question

Having trouble setting up a work flow for multiple email notification throughout a process. So i have created 3 work flows for this. Tested and everything and all of it seems to be working. The problem is when it workflow2 is completed it will run workflow 1 and send and email again on 1. So if workflow3 is completed and triggers an email it will resend email notification on workflow2 and 1 again.

Current Process Workflow 1- If "Person 1 Complete" Then Email Trigger Workflow 2- If "Person 2 Complete" Then Email Trigger Workflow 3- If "Person 3 Complete" Then Email Trigger

Currently its working like this:

If Workflow 2 Completed Emails - Send Emails, reruns Workflow 1 send Emails If Workflow 3 Completed Emails- Sends Emails, Reruns Workflow 2 send Emails, Reruns Workflow 1.

I only want it to send an email once after each step is completed. Any help out there is greatly appreciated

Answer 1

There is no reason to build these a separate workflows. You simply need to place a Wait action after you start your workflow. To prevent the next approval from starting simply add a new variable to your list (call it Status) and update the status based on the outcome of the preceding approval.

So you might have something like this;

Start Approval 1 process on Current Item with Email 1
then Wait for Approval Status to not equal 2;#Pending
then Set Status to Approval Status_1

"Approval Status_1" is a concatenated string with a _1 appended to the end to indicate that this is the status of the first approval step

If Status equals 0;#Approved_1
Start Approval 2 process on Current Item with Email 2
then Wait for Approval Status to not equal 2;#Pending
then Set Status to Approval Status_2

If Status equals 0;#Approved_2
Start Approval 3 process on *Current Item* with Email 3
then Wait for Approval Status to not equal 2;#Pending
then Set Status to Approval Status_3

If Status equals 0;#Approved_3
Send E-mail

To stop the whole workflow starting again you might want to set the Status variable to Complete or Rejected and test for these conditions before starting any approvals.

If Status is not equal to Completed
or Status is not equal to Rejected
Step through approvals

Or turn off workflow "Start workflow automatically when an item is changed"

Cheers unibod50