We've got an Office 365 project that should help us manage a couple of hundred retail stores from a central office. The idea is to send a task to a group of stores (one task per store) or to all of them. Every store should receive a separate task and their management should complete it.

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Would it be a good idea to assign a task to 100+ users by using a Designer/Nintex Online Workflows? I am concerned about the sheer number of tasks each workflow can generate. In theory, it should just work fine, but I am not sure if it's an enterprise-ready and a safe solution. Can someone share their experience and the ideas of the implementation? How did it work out in the end?

Sorry for a slightly open-ended question.

There was a similar question concerning SharePoint Server, but it still has 0 answers.

  • why not 100 tasks -- one per user? – Mike Mar 19 '18 at 20:35
  • That is exactly what I mean – Denis Molodtsov Mar 19 '18 at 20:36
  • In order to ensure that you don't assign tasks to inaktive/disabled users, I assume that you assign the tasks to an account that represents the store rather than the store manager? – Kasper Bo Larsen Mar 19 '18 at 21:28
  • That is a possibility, but we haven't thought about it. We have 3 people per store that should have enough permissions to "complete" the task – Denis Molodtsov Mar 19 '18 at 22:01

Since there are no other answers I will leave my opinion here:

Creating 100 tasks in Nintex or SharePoint Designer workflows might not be the best option. Instead, I highly recommend using Microsoft Flow with the OOB Approval action. In fact, I can assign 100 approval tasks within a single MS Flow. That works extremely well. There are even Approve/Decline buttons that are rendered right in Outlook email.

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