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I am working on a live project for an organization and am stuck with file level permission for users.

My scenario for permissions are below:

  • I want to create a permission level for document library where users will be able to view the file only neither to read nor to open.

  • How to set folder level permission in SharePoint. Example: I have created a folder named as Finance and under this have created another Sub-folder Finance Planning and Analysis. Now I have to give permission to certain people to read and edit the sub-folder (FP&A) but not to read the content inside the finance folder.

  • How to assign access request level to users to share files with other people.

Hope so my questions are technically existed and will be answerable.

Awaiting your answer.

Regards Anas

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Make them in to separate document libraries. Make one FINANCE document library and set user's permissions using Groups. Then make a separate FINANCE PLANNING AND ANALYSIS document library and again set user permission using Groups.

You'll need a naming system e.g. 'Finance 1' for the first finance project, Finance 1 for the next finance project - unless you have a project name you could use instead.

Should you need to link 'Finance 1' together with 'Finance Planning and Analysis' then spend some time familiarising yourself with 'look-up' columns. These can be used to 'connect' data saved in different places.

Finally, you'll need to customise the navigation bar to make it logical for users. Add a header called FINANCE PROJECTS, the drop-down bar opens to show Finance Project 1 underneath, to the side you'll see 'Finance Planning and Analysis 1'. Though if you anticipate that there will be a great many projects coming in the future, then you'll need a different approach to navigation.

Further Reading / Research

The SP Maven is a personal favourite of mine for SP Administration - here's a link to some ideas for setting up document management. You have a few different options, personally I'd probably try and avoid folders (as I've explained above - since permissions will be difficult and confusing to manage). You could also try using meta-data.

Permissions - OOTB groups - note that many groups are cumulative in the permissions they give. What you suggested in your question might be a custom group OR perhaps 'View' might be the one you need - you'll have to test it.

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There is no such permission level which is able to view the file only neither to read nor to open.

To set folder level permission in SharePoint, Choose the subfolder-> Shared With->Advanced->Stop Inheriting Permissions->grant the user permission on the subfolder:

enter image description here

We can only set access request at site collection level, navigate to site settings->Site permissions->Access Request settings->Allow access request: enter image description here

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