2

Could anybody tell me how to accomplish a very basic task:

In Microsoft Teams I have a document library, which reflects my SharePoint Online site document library.

When somebody adds a new item in that document library, I want an email message to be sent to the group members in Teams.

Trying MS Flow for this, it seems like it only works on Lists, and a document library is not a List (?). Is there any workaround? Grateful for tips!

  • Not sure about SP Online, but on SP 2013 you could use an Alert. Go to: Doc Library Settings>Alerts>new alert triggered on item creation. I've not used MS Flow, I'd be surprised if it was not possible to use a workflow on a Document Library, it would be a massively regressive step is workflows were no longer possible on a Document Library. – Tally Jan 26 '18 at 12:20
1

You can very well accomplish this using Flow.

  • Select When a file is created in a folder as a trigger. enter image description here

  • You have to provide the site address and Folder ID.enter image description here

  • Next you can create an action for sending the alert email with proper recipients.

  • Oh thank you Veeraj! I tested this now and it is working! I did not see that menu at first (the menu you show up here), but came to another big menu with a lot of strange alternatives that sounded "almost" right but never worked. Thank you once again! :-) – Perry J Jan 29 '18 at 8:52
2

You could create a simple SharePoint Designer Workflow for this. Use SharePoint 2013 workflow, put the Email action in it and set it to run after an item has been created. In the email action you can define all the recipients, subject and the body of the email message.

  • Hi Damjan! SharePoint Designer? Hummm... almost forgotten about, will try it out soon and let you know, thank you! :-) – Perry J Jan 26 '18 at 12:30

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.