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I'm developing a website and, as part of the specifications, I need to have a number of documents in a central document library, then only display a subset of them to the user at any one time depending on which are relevant. Let's say that I need to filter out the ones for which the value in the GUID column matches a certain value. I know that it is possible to make a static filter, but I would like to be able to filter it dynamically (ideally using JavaScript) so that the documents relevant to each user can be pulled out when needed. I am using SharePoint Foundation 2013 and am also restricted from using non-OOTB web parts/apps. Is this possible without a lengthy workaround?

Other sources have suggested using a data view web part or a filter web part, both of which appear to be unavailable in the Foundation version. It has also been suggested that I should be able to filter a column using the default UI, and using a placeholder value that takes the value of a token from the URL, but it is also unclear as to how to do this.

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You can filter list dynamically using Query Strings. The same strategy you can apply for creating dynamic experiences as you want

Sample syntax is

https://siteurl/Lists/ListName/AllItems.aspx?FilterField1=LinkTitle&FilterValue1=somevalue

Change LinkTitle to the metadata column name
Change somevalue to the value you want to filter up on

  • Does this look like valid syntax? AllItems.aspx?FilterField1=GUID&FilterValue1=67f9e1f8-69d0-44ed-9292-ab2b3898a324 I tried this but it's filtering out everything when I wasn't expecting it to. – QuadraticOne Oct 24 '17 at 13:33
  • You can create the URL - First open AllItems view and then filter using the out of the box way. Then copy the URL from browser address bar and use it – Amal Hashim Oct 24 '17 at 15:52
  • Unfortunately the URL doesn't change when I set filters that way, it just remains the same and the filtering appears to happen behind the scenes. – QuadraticOne Oct 25 '17 at 7:11
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Perhaps you could put users in to Sharepoint user Groups, then find a way to filter on the documents depending on which user group a user is in. You'd need to label all of your documents according to which Groups should see which documents.

You could tag/label your documents using meta-data (if that is available with the Foundation version of SP?). This blog http://sharepointmaven.com/tag/metadata/ has lots of useful info on Meta-Data.

OR, maybe it is not something that your requirements would permit, do something simple like adding a 'Category' field - then labelling the documents according to which category they fit in to. Then configure views based on this.

e.g.

CATEGORY - Engineering, Human Resources, Quality, Manufacturing, Health & Safety. The views you set up would then filter based on the value (e.g. Engineering).

  • Foundation does support metadata, and it does support the filtering of documents by metadata, by typing in a fixed value to the UI (and this is what I'm doing currently). I can't find a way to change that filter value dynamically, however. So extending your example, I can't find a way to make it display Engineering documents at one point in time, but then change it to display Quality instead later. – QuadraticOne Oct 24 '17 at 13:38

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