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Our current environment is SharePoint Online. Is there a way to add Outlook Mailbox email ID's to SharePoint Designer 2013 Workflows(Send an email). I tried to hard code the email ids but that didn't work. I guess it has to be SP groups or individual user email ids. Is there a workaround?

Any suggestions? Thanks in advance.

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I think it's possible, but you need to configure the workflow for your web application in Central Admin as the following.

  • Open Central Administration, Application Management > Manage web application, - Select your web application, from the above ribbon Click General settings > Workflow.
  • Check Tes for Allow external users to participate in workflow by sending them a copy of the document?

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Note: Make sure you have configured Outgoing e-mail settings must be configured on the server.

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  • Hello M.Qassas, Sorry I forgot to mention you. We are currently on Office 365 environment (SharePoint Online). Do we have similar settings in O365?
    – AXA240778
    Aug 7 '17 at 20:57
  • No problem, unfortunately, no this setting for SP on-prem but let me check for a solution for SharePoint online, and feedback you :)
    – Mohamed El-Qassas MVP ♦
    Aug 7 '17 at 20:59
  • Hello M.Qassas, any luck with this?
    – AXA240778
    Aug 8 '17 at 22:56
  • Hello M.Qassas, please let me know if there is any update on this?
    – AXA240778
    Aug 22 '17 at 18:17
  • I am so sorry for late reply, but I actually searched for this and unfortunately, I didn't find any solution till now!
    – Mohamed El-Qassas MVP ♦
    Aug 22 '17 at 18:43

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