Including a link to a SharePoint list item in an email

Question

I have two lists. In one list a user enters system details which then kicks off a Workflow which then sends an email to an approver. The email has a link to the second list where the approver ticks on some check boxes. What I'd like to do is to include a link to the item in the first list.

What's the best way to go about this?

Answer 1

Since your workflow is running on first list you can easily build the URL to display form of current item and use it in email. Follow the steps:

1. Create a new workflow variable.
2. Use the action Set Workflow Variable, select the newly create variable and now click on ... to open string builder.
3. In string builder put the URL to list item display form, append ?Id= string to it.
4. Now, from the lower left corner click on Add or Change Lookup.
5. In this, select Current Item and ID and insert it.

It will look like following:

That's it. Use the same workflow variable in Send email body to create hyperlink. I am using relative URL in this example but you need to put absolute URL to display form, so that email will point to right URL.