Central List for multiple libraries

Question

I'm new to SharePoint and have been able to fumble my way through a lot learning as I go by watching tutorials and making mistakes but I'm having a difficult time with my latest problem. I'm running SharePoint 2013 Enterprise.

I have a user that wants to store confidential information in different libraries that have different permission settings. I thought the a Record Center page would be really good for this as they aren't documents they would need for everyday use. I've got a test page setup to let people submit documents that will be directed to the appropriate library via their selection.

What I want is to have a list that pulls information from the libraries in the site to create a central area to view all documents that dynamically updates with the libraries.

Thank you in advance!

Answer 1

There is such a thing already built in, but it has more than what you are looking for.

Addresses can be manually changed to go to _Layouts/sitemanager.aspx

for example I go to my team site: https://Cant.tell.com/sites1/is/SitePages/Home.aspx

Change the url like this: https://Cant.tell.com/sites1/is/_Layouts/sitemanager.aspx

If I don't have permissions it teases me with a bunch of things I can't do, but it is there.

You can get there for a site by going to Site actions -> Manage Content and structure

It is intended to be a administrative tool for managing stuff, so you wouldn't want to give this to end users if you have over-granted their permissions. Also, security by obscurity doesn't work, so even if you don't want people to go here, they could. So perhaps this is a quick way to check off a requirement.

Answer 2

You could try playing around with the Content Query Web Part. It enables you to roll up content based on location or content type into one page.