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I already have 6 workflows running in one of my Document Library. If I am adding a new Workflow, it is throwing error as - "The query cannot be completed because the number of lookup columns it contains exceeds the lookup column threshold enforced by the administrator".

I have gone through many articles on this. All suggested the default threshold is 8 lookup. Reference ... then why I am getting this on adding 7th WF. I don not have any other lookup field in Doc library

I am working on Sharepoint Online. Is there any way to modify these default limits? Or If someone can explain about my issue? TIA

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  • You have to consider Created By and Modified By also as lookups. Jun 21 '17 at 15:27
  • aah.. thats right! I didn't thought through this
    – DvG
    Jun 21 '17 at 16:00
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We have to consider the Created By and Modified By columns also as lookup columns. Then the total will be 8 in your case and reaches maximum limit.

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Remember that you are hitting the list view threshold, an actual SharePoint list can hold a lot of columns.

But it is weird that you hit limit at 8 columns, as Microsoft states that 12 is the default in Office 365. Sounds like they either lowered it, or you might want to give them a call

Do you really need to show all of your SharePoint workflow status columns in the same view/default view? As long as you don't have more than 8 lookup columns in your default view, you will be fine.

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  • Even if I hide all WF status from the list view, The issue still persist
    – DvG
    Jun 21 '17 at 16:53
  • Ah, might be an O365 limit. Guess it is to resource expensive. Jun 21 '17 at 17:17

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