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I'm new to SharePoint and coming from a Drupal background.

I have a document library where I want to automatically create a folder every 24 hours with a name prefix i.e... 'folder1', 'folder2' and so on.

can someone help me to do this using SharePoint 2013 workflow.

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  • You'll learn with SharePoint, try to avoid using folders. Use metadata instead to group/categorize items.
    – wjervis
    Commented May 18, 2017 at 11:00
  • @wjervis thanks for your response but in this case we need folders so a MoveIT/autoSys job can drop files in those folders on daily basis.
    – ozyy
    Commented May 18, 2017 at 11:22
  • I see. Also, have you considered using a timer job instead? Since you want this to run on a schedule, a timer job might be better suited for this.
    – wjervis
    Commented May 18, 2017 at 11:25

1 Answer 1

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For workflow being able to create folders, you need to assign the folder content type to the list and then create new item from workflow using folder content type.

Add folder content type in list

  • Open the list in an internet browser. There will be an option bar at the top.
  • Select “List” and choose “List Settings” in the new ribbon.
  • Click on “Advanced Settings”, activate the option “Enable management of content types” and click on “OK”.
  • Back to the list settings.
  • Click on “Add from existing content types”.
  • In the new page, select “Folder Content Type” from the dropdown menu.
  • Add the content type named “Folder” to the list content types by selecting it and clicking on the arrow pointing to the right.
  • Click on “OK” to save the new assignment.

Create folder using workflow

  • To create a folder, choose the action “Create a list item”.

  • Click on action to fill more information.

  • Choose the list where the folder shall be added from the dropdown field.

  • If your list has multiple content types, a field to assign a value to, will automatically be added. It is called “Content Type ID”. If it is not present, click on “Add” to add this field.

  • Select “folder” from dropdown.

  • Set title field for folder name.

Make WF run daily

  • Document Library Settings

  • Open Information management policy settings

  • Select "Folder"

  • Enable Retention

  • Add a Retention steg

  • set + 1 days (To make workflow run daily)

  • Select "Start a workflow"

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  • Thanks @Melad Francis for your quick response. I need to do this in document library not lists. Can I follow the same process with document libraries?
    – ozyy
    Commented May 18, 2017 at 11:29
  • this is for Document Library Commented May 18, 2017 at 11:31
  • what options do you get Commented May 18, 2017 at 11:42
  • I've done till the last step, how do I start the workflow ?
    – ozyy
    Commented May 18, 2017 at 12:00
  • I found 'Start workflow'..... Now how do I create a folder with something like folder1, Folder2 so every time workflow runs it adds a number 1, 2 , 3 after the word 'Folder'
    – ozyy
    Commented May 18, 2017 at 12:16

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