Currently I have a list with a workflow where users submit a form to get approval for shared drive. The problem is that if there are a few items pending because we are still verifying user info and if I approve one of them, all get approved.

How can I stop the workflow from editing every item in the list and just edit the one I'm approving?

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  • Hello Anthony, Can you post a picture of your workflow? is it a SharePoint Designer custom workflow or a Task approval workflow? – Noman Farooqi Dec 29 '16 at 21:43
  • Alright I added the screenshots. It is a custom workflow made in Designer. – Anthony Dec 29 '16 at 21:51
  • The workflow details do not show any steps which would be causing an update on all items, can you post a picture of your workflow configuration page? Is it set to start on an item created or item modified? – Noman Farooqi Dec 29 '16 at 22:31
  • It is set to be able to be started manually and when an item is created. I added a screenshot. By the way, thank you so much for helping. – Anthony Dec 29 '16 at 22:38

I would suggest you to use 'Set' for 'CurrentItem:Status' column.. and make sure you update status inside a condition statement, currently you are updating a status outside any condition. Try and see if that resolves this issue.

  • Thank you, I will try this and report back. By the way, I should set it like that in every stage or just in Accepted and Rejected? – Anthony Dec 30 '16 at 18:05
  • I would suggest you to do it in every stage. – Noman Farooqi Dec 30 '16 at 19:17
  • Sorry, I tried it and didn't work. The status column is changing in all items even when I select CurrentItem. – Anthony Dec 30 '16 at 19:45
  • Can you show a screenshot of your workflow after making the edits I suggested in the comment above? – Noman Farooqi Dec 30 '16 at 21:33
  • Here: s29.postimg.org/w58pfvl9j/image.png s28.postimg.org/ph70f9am5/image.png The little cutout part at the end is just the end workflow instruction but it didn't fit the screenshot. – Anthony Jan 3 '17 at 15:14

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