Can I force all my sub-sites which are created using a site template to share the same workflows

Question

I am working on a sharepoint enterprise server 2013. and i have a team site collection, with the following business case:-

1. Currently the site collection contain 10 sub-sites.
2. All these sub-sites are being created based on a site template which i have created (i create a base sub-site and save it as a template).
3. Each sub site have 4 tracking lists.
4. Each tracking list is based on a separate site content type.
5. Each tracking list have a list workflow assign to it.
6. I created the list workflow using SharePoint designer 2013 , based on workflow 2010.

The disadvantage in my case is:-

If I want to update a certain list workflow, such as adding a new action for sending email, then i have to go to the site template & to the 10++ sub-sites and manually update the related list workflows.

Now can I achieve this, inside SharepPoint:-

1. Can I create 4 reusable workflows at the root site; one workflow for each list(since i have 4 lists inside my site template).
2. Publish the reusable workflows as global workflows
3. Then somehow link each global workflow with its related list inside my site template.
4. After that when i create a new sub-site based on the template, the 4 tracking lists will mainly reference the global workflow, and not its own list workflow.
5. in this case if i want to add a new action inside my workflow,, i will simple update the global workflow and have the effect on all the underlying sub-sites??

so is this scenario supported in SharePoint?

Answer 1

You can do it by creating reusable workflow on your content type.

For a general idea, check this link: https://social.technet.microsoft.com/wiki/contents/articles/33157.sharepoint-2013-create-reusable-workflow-on-content-type-using-sharepoint-designer-2013.aspx

For SP 2013 workflows, you might need to check this:

https://blog.lekman.com/2015/02/creating-sharepoint-designer-reusable.html