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I have a group list of sharepoint groups. I notice that couple of end users try to click on the list names expecting them to open up Outlook from office 365.

Question: Is there a way I can turn the list items to link that launch Outlook from Office 365 web to send them email?

i.e. List Name Item 1: FinanceGroup End user then clicks on "FinanceGroup" I want SharePoint to then launch the Outlook mail web app to send email to that group.

Thoughts?

  • Are you looking for a way to create a link to directly send an email, or just generic link to anywhere you wish? If just possible, it might be helpful if you can provide a picture of your case. – moe Oct 27 '16 at 13:37
  • Trying to create a link to directly send an email – Alfatah Kader Oct 27 '16 at 13:38
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To create a list item which works as a link, open your list's settings and create a new column with the type of Hyperlink or Picture. Make sure the Format URL as is selected to Hyperlink.

Now to add a link, which directly opens the form to write (and to send) an email, create a new list item (or edit an existing one) so, that its Link is to mailto:FinanceGroup@domain.com.

  • I was able to create the column of Hyperlinks. thanks. But when I try: mailto: x@abc.com, it doesn't work. What am I missing? – Alfatah Kader Oct 27 '16 at 15:09
  • @AlfatahKader remove the space between mailto: and the address x@abc.com => mailto:x@abc.com. – moe Oct 28 '16 at 7:02
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I am not sure if this works in office 365, but I would handle this by creating a calculated field, setting it to a numeric value, and showing it in your view. This is the only non code solution that I know of.

=CONCATENATE("<a href='mailto:",[yourgroupnamefield],"@youremail.com'>" ,[yourgroupnamefield],"</a>")

This is referenced here: https://sharepoint.rackspace.com/calculated-columns-tutorial

Here is an example of a full blown email with subject, body, etc.

<a href="mailto:aaa@yourdomain.com?cc=bbb@yourdomain.com&bcc=ccc@yourdomain.com&subject=Question%20About%20Your%20Department&body=Hello" target="_top">Send to Department</a>
  • where does the "=concatenate.." formula go into? I followed Moe's comment above and created a column that's hyperlink. However, inside the field, your formula does not work. What am I doing wrong? – Alfatah Kader Oct 27 '16 at 15:17

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