Connect Two Document Libraries Together - Advice Needed!

Question

I need to sync two document libraries together. (Its easier for me to explain the situation).

I'm designing a IT SharePoint site. Each team in IT will have their own team site and document libraries for technical documents and non technical docs (user guides). Non IT staff will have access to a self service IT site where these user guides will be used /accessed.

What I would like to set up, IT team member uploads a user guide to their team site. The document (depending on its classification type) will be uploaded to the IT self service site document library and be searchable by the users. Is this possible? Which ways could I accomplish this?

Answer 1

Why not you create a document library with document sets (1 document set for each department) and provide unique permission based upon department by creating group. It will be easy rather creating multiple document library.

OR

create a document library with Folders (1 Folder for each department) and provide unique permission based upon department by creating group. It will be easy rather creating multiple document library.

Answer 2

What @anil pal says is right. This is not possible OOTB because it is a best practice to only have one copy of each document in your environment both for economy of database space and to reduce complication with identifying the correct file.

Therefore, you have 2 options. Option #1 make one self service library for all and have your IT teams upload to there and link to that location on their own sites. Option #2 have each IT team manage their own content on their own site but allow all users read access to each team's individual library (only). You would need to make a link directory or aggregate search on the main site.