How do I give access to SharePoint to people inside of our organization who do not/will not have Office 365?


If the Users are inside your organization and need access only to SharePoint Sites they do not require any Office365 Licenses at least for now. You just need their Office365 ID created either by Sync or Manually, whatever method you follow for regular users. The Only difference is you create account without assigning any License to it. enter image description here

Now just go ahead and add users to the SharePoint Groups (Visitor, Members or Owner) according to whatever is your requirement.

Currently Office365 Licenses is only needed for OneDrive and MySites/Delve Profile. So Unlicensed Users will not have those, but can access any SharePoint Sites based on whatever permission they have.

Currently, we find this behavior useful because we want users to have access to SPO, but not to One Drive (which is added if we assign a SPO license).

From SharePoint UserVoice Forum by SDADM commented on August 24, 2016 7:08 PM

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  • Most Welcome :) – Dev Chaudhari Sep 27 '16 at 11:49
  • Where can I find that setting? Is this for Site administrators or only for SharePoint server administrators? – golimar Mar 13 at 13:20

First you turn on external sharing for your Office 365 tenant, and than you enable external sharing on the site collection you want to share with external (non-licensed) users.

Manage external sharing for your SharePoint Online environment

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  • So there's only one place I have to enable access to external users for the site collection? At the SP Admin Level? – cbbrown Sep 22 '16 at 18:35
  • No! One for the tenant and one for the site collection – Benny Skogberg Sep 22 '16 at 18:36
  • @cbbrown You're welcome ;) – Benny Skogberg Sep 22 '16 at 18:51
  • One more question... Do the settings have to be the same at both locations to work, or could one be different? Say for a specific site collection, for example. – cbbrown Sep 22 '16 at 18:55
  • No, you can share less on your site collection, but not more than the tenant setting – Benny Skogberg Sep 22 '16 at 18:57

What you want to do is create a user without using a license and then grant them permission to your SharePoint. This video shows you how: https://www.youtube.com/watch?v=YbmrnQmSO0k

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