Is it possible to set up the Page Approval workflow so that only people in the Approvers group can be selected in the "Assign To" field?

  • Please tag by feature or topic and not by version or product. This helps to attract more attention to your question and keep it relevant. See How do I use tags for general guidelines. Thanks – Alex Angas Aug 24 '11 at 5:24

You can do this by first creating a copy of the Approval - SharePoint 2010 workflow and then open ReviewApproval_1033.xsn Association/Initiation form in InfoPath.

Then right click on the Approvers e-mail adressess -field and select Person/Group Picker Properties. In the SharePoint Server tab write down the address of your site collection and then open the General-tab.

You can select a group from the Choose from dropdown field that you want to limit the workflow to.

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  • I do not have InfoPath so that I cannot test it out. Is there any alternative? – Mark L Jun 17 '15 at 6:24

Yes, Sure you can set the approval group in the workflow configuration

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  • Cheers but I can't find the option anywhere in the workflow settings. I hope I'm not overlooking something real simple haha! Basically I've set up a "Approval - Sharepoint 2010" workflow for all of the pages in a subsite. When I open the settings for that workflow (Site Actions -> View All Site Content -> Pages -> Library -> Workflow Settings), I cannot see an option that would let me limit the list of people who can be selected in the Approvers section. Thanks anyway Paddy! – Juhani Aug 24 '11 at 23:47
  • You can set the approval group in configuration but the workflow initiator can always change it to someone else. – Mark L Jun 17 '15 at 6:16

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