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HI I am trying to create a designer workflow if the item is older than 90 days it should be deleted. Am trying this logic I created a calculated column named "deleteitem"

  1. deleteitem = [Created]+90
  2. in workflow my logic is
  3. if current Item "Created" is greater than or equal to "deleteitem"

but it is not working as expected. Can some one tell if I am missing anything here. Thanks in advance.

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If working with SharePoint workflows, you could:

  1. Set workflow to run on item create
  2. Have its first step as Pause for X Days (In this case 90)
  3. When it wakes up, delete the item.

Pause For Action

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  • first step as pause is not showing in the workflow how to set it up ? – SPLearner Nov 16 '15 at 15:56
  • @user2314241 The action is "Pause For", which version of SharePoint and SharePoint Designer are you using? – Jacob Nov 16 '15 at 15:58
  • Am using SharePoint designer 2010 – SPLearner Nov 16 '15 at 16:00
  • See the image in my answer for the action. This is part of SharePoint 2010 workflows. – Jacob Nov 16 '15 at 16:01
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    With Pause until it doesn't matter when the last time the workflow ran... Example – James Flattery Nov 18 '15 at 14:01
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There is alternative approach you can take that doesn't involve a workflow, use Information management policy.

  1. Go into your list/library settings
  2. Click Information management policy settings
  3. Click Document or Item
  4. Tick the Enable Retention box
  5. Create a new retention stage that is Created plus 90 days and tell it to move the item to the recycle bin
  6. Click OK 2 times and you are set, this will automatically delete the items (roughly) 90 days after they are created (based on timer job settings).
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  • Hi Alexander what if i have items existing already which are older than 90 days will this apply for them as well. That is the reason I am looking for workflow. Thanks – SPLearner Nov 16 '15 at 15:54
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    They should expire/be removed once the timer jobs on the server are run. – Eric Alexander Nov 16 '15 at 15:56

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