I have been tasked to roll out SharePoint to various departments within a division. My initial hope was create 1 document library for each department and associated content types and meta data.
However, for one department the manager said it was unrealistic to expect his team to load files 1 by 1 and then select/choose the appropriate meta data/content types.
Thus, I have 2 issues:
- A method for the user to load multiple files at once and
- How to capture content types and meta data.
For No. 1 this is easily resolved by telling the user to use Windows Explorer or Harmon.ie (An Outlook add-in).
No. 2 is a little thornier as it seems like for this department I am forced to use folders and depending on what folder receives the file then I can default the content types and meta value.
However, a major selling point of SharePoint is to be able to easily search and manage files. Can someone give me some advice on how to manage the file/folder structure for this particular department ?
I need to avoid the situation in 6 months where the SP folder structure is so out of hand I was better off having the department not use SP and use the file server LAN.