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If I have a site column(metadata) called for example state set on a library, and I have uploaded some documents in my library with a value on that site column(metadata). I will like to know if, Out of the box, I can search documents typing: state:AL in the search the box and get the right result mean the document that has their state metadata set to AL. just like we type title: year to get document that have their title with the word year?

I ask that because I tried search that way State:AL and I am not getting any result while I have such documents in my library.

Thank you for your help.

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  • That should work, have the items been crawled by the search service since setting up the column and setting a value?
    – Eric Alexander
    Oct 5, 2015 at 16:53

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You have to create a Managed Property for the Search query to work. If you created a Site Column SharePoint Search will create a Managed Property for you based on the Site Column name. It all depends on the data type.

The details are here: https://technet.microsoft.com/en-us/library/jj613136.aspx

If you did not use a site column, or want to use "State" then you can create a new Managed Property and title it State. Then add your crawled property "ows_State" to it. Once a full crawl runs you will be able to execute your desired query.

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  • Thanks @erci alexander for your answer, But I don't have server access.
    – user3795868
    Oct 6, 2015 at 15:31
  • Hi Matthew my column is a site column, I just read your link. and this mean that my column has a Managed property created with the name: SiteColumnNameOWSCHCS, as it is a site column of type Choice, right? My questions now is. -The full crawl is not something that may is automated, because I don't have server access? - Let say that the full crawl have been done, Is this how I should used my managed property in the search box to search in my library, by typing SiteColumnNameOWSCHCS: sought_keyword.
    – user3795868
    Oct 6, 2015 at 15:34
  • If you cannot create your own Manage Property, then yes, you can use the Automated Managed property for your query.
    – Matthew McDermott
    Oct 7, 2015 at 0:48

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