I need to create a list and segregate the data so that people in certain groups can edit only the rows of data that apply to their group. I was told to create folders within the lists to do this, and then apply permissions to the folders. However, when I create the folder, I am not only asked to provide a "Name" for the folder, I am also asked to fill in data in other fields that exist in my list - but it doesn't make sense to do that when creating the folder. and the Name of the folder is populating a key field in my list, but again, is not relevant.
this doesn't seem to happen for all the lists I need to create folders for - why? is there a way to prevent this and just create the folder?
is there a better way to accomplish my objective? I've seen items re metadata vs folders - could metadata apply to this? would I still be able to restrict users access to data that is not for their group?