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We are looking to build a basic Site template for our end users so we can easily create a Sharepoint Online site with very basic functionalities : - one document library

By default the site has 3 groups of permissions: - admin - members - visitors

The site will basically be like a network drive with just a folder hierarchy and documents.

We want to allow the site admin (end-user) to create groups and their access to the differents folders (ie: groupe A can access folder X & Y, and Groupe B can access folder Z)... Our Sharepoint consultants tells us that there is no easy way to do this and that a basic user wouldn't be able to manage this kind of admin with the current Ux... would this be accurate or would there be a simple way to allow them to administer this kind of access management? or are we condemned to use the complexe Sharepoint online user interface?

If I remember correctly, this kind of admin task on Sharepoint 2007 was really easy to do and very user friendly...

Thanks for any help...

  • Your consultant is an idiot and should be have their contract cancelled. They made this stupidly easy to in 2013/SPO. – Eric Alexander Aug 24 '15 at 15:32
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This is very easy to do. Just select a folder/library and hit the "share" button. Simple.

Though, check out Office 365 Groups, as they provide essentially a team site with pre-baked functionality. It may meet your needs better than a customized team site.

  • But this way existing users will be able to see the folders. He only wants group A or B to see some predetermined folders. Imo a better way would be to stop inheriting permissions and give unique permissions for the folders . – Akhoy Aug 24 '15 at 16:42
  • Perhaps I misunderstood, but if group a didn't already have access to the site or library, and if the folder was shared with them, they would then have access to just that library. If Group A will have access to the entire site but not certain folders, then yes, inheritance would have to be broken. Though, that would be a onetime only task, at which point the users would be able to just hit "share" and select whichever group they wanted. – Mike2500 Aug 24 '15 at 17:08
  • Right. But here, i think he's already going to be creating a sharepoint group (admin/member/visitor) before giving permissions which automatically gives that group access to the site (unless he is not at least giving them read permissions which then would mean you are correct) – Akhoy Aug 24 '15 at 17:39
  • Hi folks, Thanks for the answers! I believe that breaking the inheritance; creating a specific group for that folder and manage access that way might be the way to go. As I want the end-user to manage all this, we'll have to either do a very good user guide or create a page with specific shortcuts to simplify the task as much as possible... Thanks again Regards – MrB Aug 26 '15 at 7:23

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