I'm a bit confused by the complexity of SharePoint 2013's search functions and was hoping to get help.

I created a simple contact list for all our field techs. Our dispatcher wanted to be able to search for a specific tech using the "Find an item" search box which usually works for everyone... except for my name, which just shows everything.

I believe the reason for this is because I am the one who created the list and it's data, so my assumption is that my name is listed somewhere in the metadata for each item.

My question: is there any way to redefine the "Find an item" search scope for that list to look only at one or two specific columns in that list?

P.S. I found this post about renaming the "Created/Modified by" field to ID or username so it does not pickup my name but it did not work. I looked for any other column that may have my name, but there was none. It's still showing everything when searching my name.


  • Are all your "Techs" employees? Do they have User Profiles? If so you may want to consider using People Search rather than create a separate list that has to be maintained. Just my $0.02. Jul 27, 2015 at 15:55

1 Answer 1


You can refine the search by using the syntax PropertyName:Value. e.g. Title:Bob. You may find all available properties ("Managed Properties") in the search settings, from the CA.

Some links:

  • Thanks. I was hoping there would be a way outside of the CA (because I don't have access) but it seems all directions point to the CA as the only point to where we can make changes to search.
    – Humble Val
    Aug 1, 2015 at 16:23

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