I have a requirement for a project site in SharePoint.
The Site will have:

  • 1st List: a Stakeholders List with the names of people involved (people/group type) in the project and their Project Role (Roles: "Manager" or "Simple stakeholder" or "Quality control")
  • 2nd List: a List with only one item for Project Details of the specific project site.
    Project-Title | Managers | Simple-Stakeholders | Quality controllers

The Columns: "Managers, Simple-Stakeholders, Quality controllers" need to have the Names of stakeholders as in the first list.
E.g. for the columns "Managers": display the names of those who have role=manager


Items in Stakeholders List
NAME: George | ROLE: Simple Stakeholder
NAME: Tom | ROLE: Manager
NAME: Mary | ROLE: Simple Stakeholder

Project Details Project-title | Managers: Tom | Simple-Stakeholders: George; Mary

Is this feasible?
- An option is to use Managed metadata for Project-Role, but I don't know if it's possible to retrieve in column Managers, the names where the term is "manager".
- An other is to use Lookup columns.

Thanks a lot for your time!

A Thread with the same issue: https://social.msdn.microsoft.com/Forums/office/en-US/6dc78246-4963-40c7-9b81-74a4b609c6e0/if-more-than-value-is-returned-only-the-first-value-will-be-used?forum=sharepointcustomizationprevious

1 Answer 1


I have some solution for this case, it just use tool which SP support.

  1. Use workflow, when user create/update item in Stakeholders list, it will also copy item into the Project Details list. It will automatically copy and user don't need to do anything in Project Details

  2. Use Managed metadata like you say, and the items in Stakeholders you must create in term set of site. Then, the user will choose items in this term and updated in Project Details. So, this will be manually.

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